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In the News UK

Get ready for polarised customer service to deal with generational split

A new survey from customer communications expert Enghouse Interactive, polling the views of more than 2,000 adults across the UK, has revealed a stark generational divide Enghouse-Logo---300x300when it comes to consumers’ likes and dislikes in engaging with businesses and brands.

Nearly three times more 16-24 year-olds (46%) than 55 and overs (16%) claimed that a brand’s ability to engage with them via social media was important to them. And while just 9% of respondents in the 16-24 age bracket said engaging with a brand using online communications was not important to them at all, that figure rises to 41% among the 55+ category.

Jeremy Payne, International VP, Marketing, Enghouse Interactive, said: “Our survey findings are polarised around age.

“The lesson is that a one-size-fits-all approach simply doesn’t work in today’s complex market; businesses need to know their customers and deliver customer services tailored to their needs.

“If your business model is predominantly online or you’re marketing to a young audience, you’ll want to offer social media engagement,” he added. “If you are mainly engaging with older consumers you should focus on traditional channels. And if your market is a mixture of both, you’ll need a broad solutions offering, encompassing traditional voice-based telephony and the latest online solutions.”

Customer service via email preferred

The research also revealed a split in the way the public use different communications methods. Email was the preferred method of business engagement with nearly half of respondents (46%) referencing it, almost 12 times the proportion citing social media (4%).

While the social media revolution may be dramatically changing the way we communicate with each other, when it comes to engagement with brands, a social takeover appears to be some way off. The majority of respondents (54%) to have claimed that it is not important that the brand they are dealing with can engage with them over social media. This finding should give any business basing customer service solely on channels such as Twitter and Facebook food for thought.

Yet, when it came to actions taken as a direct result of poor customer service, a significantly larger proportion (17%) said they would spread the message on social media than via email (11%).

“We are increasingly seeing social media being used as a tool to share experiences, typically bad ones, of customer service but it’s not being used as much for problem resolution,” added Payne. “Email continues to score much more strongly for the latter application. The reasons are clear. It’s more direct. It offers the advantage of providing a clear audit trail, with time/date stamp evidence, so consumers can gather all the evidence they need in the event of a protracted dispute.”

The age split came to the fore again in assessing an individual’s preferred method of engaging with a business or a brand. Among the 55 and over age range, email is the preferred communications option with more than half the sample (52%) favouring it. However, among 16-24 year-olds, it is only the fourth favourite option, referenced by just 17% of the group and therefore trailing behind smartphone (25%), self service via company website (23%) and social media (18%).

Whatever the preferred interaction method, the public prizes customer service highly when it comes to buying from a brand. 42% said they usually or always based their decision to buy solely on the organisation’s reputation for customer service, rising to more than half (52%) of 16-24 year-olds.

“This emphasis on customer service underlines once again just how important it is for organisations to protect their reputation and focus on customer satisfaction,” continues Payne. “With the ongoing move to cheaper digital self-service channels for customer service, which are typically much cheaper to run, many businesses are making savings.  The savvier amongst them are reinvesting that money to ensure that when people do need to speak to staff directly, they can get connected into the business and access somebody equipped with the relevant knowledge to solve their problem.

“After all, businesses need to have a strategy in place that allows them to respond proactively to the kind of polarisation in customer preferences that this survey shows up so clearly. And that means they need to know what interaction methods their customers like and be prepared to provide them with a service that delivers just that.”


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In the News UK

Retailers act to curb fraud

Major UK ecommerce players will be able to view behavioural information to establish a consumer’s trading record via a new Transactis initiative

A number of leading UK retailers have announced they are sharing data through a fraud and loss prevention coalition being launched by consumer insight and anti-fraud specialist Transactis – forging a powerful new weapon in the battle against both professional and opportunistic fraudsters, while strengthening processes that ensure genuine customers receive better service.

The initial members of the Transactis’ TRADE scheme include multimedia retailer QVC UK and multi-brand online retail group Shop Direct – whose divisions include Very.co.uk and Littlewoods.com. The scheme aims to vastly improve merchants’ ability to spot potential fraudsters at any customer touch point and act rapidly by enabling them to tap into behavioural data across multiple brands.online-retail1

Sharing data via TRADE not only better equips retailers to identify, investigate and challenge potential fraudsters, but it makes it quicker and easier for them to authenticate genuine customers making legitimate claims for missing deliveries, lost returns and other order problems. The result is that honest consumers – who make up the vast majority – will see data checks clear the way for expedited responses to reported distribution errors and similar issues.

With these key players signed up to the new data-sharing initiative, TRADE already brings together customer information from nine million UK households – 39% of the marketplace – and is inviting other retailers to join. Members are able to make quick decisions on questionable customer conduct and suspect transactions based on analysis of consumer behaviour patterns across a wider information base than previously available. TRADE is the first database that shares real-time fraud and loss information from both ‘cash’ and ‘credit’ etailers.

TRADE allows retailers to more quickly and easily identify fraud and loss risk related to order processing, identity verification, goods lost in transit, returns and other related activities by providing a view of the broader pattern of each customer’s behaviour across a much larger range of transactions. The scheme draws on data not just on individual consumers but on addresses so that, through sophisticated data matching techniques, retailers can detect fraudsters using multiple identities across several organisations and other tactics for masking dishonest activities.

John Pears, director of credit risk and operations at Shop Direct, said: “TRADE has been put together with input from retail players that really understand the impact of fraud and the need for a loss prevention platform that addresses the challenges they face each day. The retail industry – especially the companies involved in ecommerce and other forms of home shopping – needs a system that takes this type of loss prevention to the next level.

“Previously, we’ve had to rely on data developed for use by financial institutions, which does not fully address the very specific cyber threats that online retailers are facing today. TRADE will add a new, universal layer of fraud data that will enable retailers to identify these threats more effectively and reduce fraud losses as a result.”

TRADE provides member retailers with all the information they need to quickly decide how to proceed at any point in the customer journey – their initial contact with the company to registration to order to payment to fulfilment. The result is decisions can be made in real time on whether there is strong risk of identity theft, no intent to pay, a false goods lost in transit (GLIT) claim or another form of fraud or misrepresentation.

Dave Webber, product and professional services director at Transactis, said: “There is a very narrow window for a retailer to review an order and decide what action to take. Not only is there the relationship with the customer to consider – for instance, the retailer can’t just wait and see what happens if a delivery goes missing – but there is the cost that further investigation would entail, so there is a real need for the company to have relevant information that enables it to quickly and efficiently assess a situation and prioritise the use of its resources.”

Martin Spencer, finance manager of QVC UK, said: “Best practice and doing things the right way – for both the business and the customer – depends on having the right tools to tackle retail fraud. TRADE provides a new and essential instrument for doing this, providing a ground-breaking means of cutting down losses arising from first-party fraud against retailers engaged in ecommerce. It is a solution that the whole sector could pick up on – to everyone in the industry’s advantage.

“Companies in the retail industry have not really worked together before to deliver a collective anti-fraud service that covers both card and credit transactions, so TRADE is providing a real opportunity for a level of information-sharing that has not previously been possible. This will not only ensure quicker and more effective fraud screening, but it will mean that we and other TRADE members can do a better job of making sure genuine customers get the best possible service.”

For more information, visit www.transactis.co.uk/trade

 

Categories
USA

Echo awards announced at DMA2014, San Diego

The Diamond ECHO Award Goes to Republik New Zealand for  Innovative ‘Wide War One’ Campaign

The Direct Marketing Association (DMA) announced the 2014 International ECHO Award winners last night during a gala ceremony hosted by renowned comedian Chris Hardwick.

Established in 1929 and encompassing every type of media used in direct and interactive marketing campaigns, the ECHO Awards honour exceptional creativity, marketing strategy and response results. This year, DMA presented a total of 88 ECHO Awards to data-driven marketing campaigns from all over the globe.

Reflecting the increasingly global nature of data-driven marketing, DMA’s 2014 International ECHO Awards honours were presented to campaigns originating in a wide variety of countries, including Canada, India, Spain, Japan, US, Denmark, Sweden, New Zealand, Philippines, the UK, Malaysia, Norway, the Netherlands, Australia, Brazil, Belgium and Germany.

This year’s awards were entered, categorised, judged, and presented in 15 primary business categories. Eleven went to nonprofit campaigns.

Of the hundreds of campaigns submitted for this year’s ECHO honours, 14 campaigns were honoured with Gold, 30 with Silver and 40 with Bronze.  In addition, four campaigns received special awards, which include the Diamond ECHO Award.

The Special 2014 International ECHO Awards Winners:

The Diamond ECHO

The prestigious Diamond ECHO is considered the best-in-show prize of the International ECHO Award competition. It is awarded to the top campaign that has demonstrated strategic thinking on a whole new level — encompassing strategy, creative and results — the three pillars of ECHO. The winner is selected by the ECHO board of governors from the Gold winning campaigns.

Category: Information Technologies

Client: Fuji Xerox

Agency: Republik New Zealand

Campaign: Wide War One

Henry Hoke Award

Sponsored by Hoke Communications, Inc.

Selected by Hoke Communications, this award honours the campaign with the most courageous solution to a difficult sales marketing problem.

Business Category: Education

Client: Federation University Australia

Agency: CUBED Communications

Campaign: Federation University Australia

Personal Connections ECHO Award

Sponsored by Pitney Bowes

This award recognises excellence in the use of data, customer insights, and direct marketing to create more personal and lasting customer relationships.

Business Category: Business and Consumer Services

Client: Aeroplan

Agency: Cossette

Campaign: Milestone

USPS Gold Mailbox Award

Sponsored by the United States Postal Service

The Gold Mailbox Award is chosen based on the most innovative use of mail as a critical component of an omni-channel strategy.

Business Category: Professional Services

Client: Google Japan

Agency: MRM//McCann Tokyo

Campaign: AdWords Puzzle Campaign: Find the Key to Business Success with Google

For a complete list of 2014 DMA International ECHO Awards winners, click here .

Categories
Uncategorised

Five ways to improve customer retention

Tim Koshinsky VP Solutions OLR RetailThe battle for market share in retail is not necessarily a numbers game anymore, it’s a value strategy. Retailers performing best in their sector today have one thing in common: they know how to nurture long-term customer relationships, as Tim Koshinsky (pictured) explains.

 

Fostering consumer loyalty can be a tricky art to get right, as there are a huge number of factors and touch points that can influence sentiment towards a brand. And in the current, competitive retail environment, making one wrong move can result in a customer defecting to a competitor.

Creating an effective loyalty solution is a unique process to each business, but there are a number of fundamental elements that lie at the heart of all successful strategies. For retailers struggling to increase their customer retention rates, here are a few key areas to focus on as a starting point:

Get the basics right – in all channels

‘Trust is built with consistency’ said the Governor of Rhode Island, Lincoln Chafee. The context for this quote might be politics but it certainly rings true within retail, especially when it comes to brand perception.

Analyst McKinsey and Company hit the nail on the head in a recent report, in which they said “it may not seem sexy, but consistency is the secret ingredient to making customers happy”. And while most retailers have achieved this in their brand appearance, the same level of accomplishment does not always exist in their product availability and fulfilment capabilities.

In the omnichannel era, customers expect convenient service however they choose to shop. This means delivering what they want, when they want it and however they want it delivered. In order to achieve this, retailers must ensure their operational systems are fully integrated and offer complete data visibility. Outstanding customer experiences stem from seamless back-end user experiences.

Create a trusting relationship

Most companies can deliver once, but how many can keep coming up with the goods time and time again? Once the basic offering is nailed, retailers should focus on refining that service to create great interactions during every consumer encounter. Customer service is incredibly undervalued by many retailers and therefore presents a real opportunity to edge ahead of the competition.

Exceed their expectations (consistently)

Some retailers make the mistake of chasing new business, meanwhile leaving existing customers – their biggest brand advocates – at the bottom of the pile. Turn that perception on its head and work hard to exceed the high standards that loyal customers have come to expect. This could mean creating a marketing campaign to reward repeat purchases. Alternatively, it could involve using data from integrated operational systems to see where even quicker more streamlined service can be delivered.

Integrated operations, inventory visibility throughout the enterprise, demand forecasting and replenishment planning are the raw ingredients in building this effective loyalty strategy. They are the tools which ensure, when the moment arrives, that consumers are able to buy the goods they want in a convenient manner – time and time again.

Promote your expertise

The retailers that stand out from the crowd are the ones who are passionate and knowledgeable about what they do. Customers want to know they’re buying from the best, so use all the tools available to create content which proves this. A well-written website, strategic social media output and strong marketing content is essential armour to ward off rivals. And don’t forget to address long-term customers with your messaging, as well as newer ones.

Listen to feedback

The art of listening is undervalued among many retail organisations. While it is important to think creatively and innovate, using genuine feedback is an important way of improving day-to-day customer experiences. In addition to surveying shoppers, it is also useful to carry out internal audits; this may unveil operational problems that are negatively impacting service capabilities.

Retailers who don’t listen to feedback may find themselves unable to deliver on customer expectations consistently, which makes it difficult to build trusting relationships. And in today’s fiercely competitive retail environment, consumers are likely to look elsewhere for an alternative retailer they can trust to deliver at every touch point.

Tim Koshinsky is VP Solutions at OLR Retail.

 

 

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Best practice Europe Spain Strategy and Management Web Analytics

Four steps to online success

European online retail sales are set to increase at 11% a year until 2017 (according to Forrester Research). With no end in sight to the growth of e-commerce, more people than ever will launch online businesses, says Pablo Pastega. Here, he tells why and how to reach your online goal – in four easy stages.

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In the News UK

Direct mailing campaign evolves to offer paws for thought

A UK direct marketing campaign which started out three years ago as a personalised letter accompanied by a complimentary sachet of coffee, has grown significantly to enable a national fundraising event, to raise up to £30,000 for an assistance dog charity.

Specialist mailing solutions specialist, Jigsaw CCS conceptualised, designed and delivered more than 1,000 ‘bone appetite’ breakfast kits for this year’s Big Dogs Breakfast, to help raise money for Dogs for the Disabled.

From its small background, the direct mailing campaign that Jigsaw CCS runs for The Big Dogs Breakfast fundraising event now encompasses its own unique breakfast kit, which includes: branded event invites, paper cups, napkins, bunting, posters and balloons all created by Jigsaw CCS. This is the second time the company has been chosen to create the Big Dogs Breakfast kits, after providing ongoing creative support to the campaign as it has grown over recent years. Jigsaw CCS Big Dogs Breakfast press

Jigsaw CCS worked closely with Dogs for the Disabled and charity sponsor, James Wellbeloved, to design and hand-prepare 1,000 breakfast kits that were sent out to fundraisers all over the UK. Recipients were then encouraged to hold their very own Big Dog’s Breakfast events to raise money for Dogs for the Disabled. In addition to the initial thousand kits, Jigsaw CCS also designed and hand-delivered a further 500 corporate branded kits to Pets at Home stores across the country.

Jigsaw CCS operations director, Lorna Harling, explained the creative process involved in order to turn a small and simple campaign into a national project: “In order to achieve the best results for our clients, it’s important that we work with them throughout every stage of the design process,” she said.

“The breakfast kits we designed and produced for Big Dogs Breakfast saw us develop the original brief, in turn creating eye catching items which are on brand, and most importantly resonate with their audience, we will make sure to offer dog food and treats from KarmaPets for all of dog friends. The close collaborative relationship we have with Dogs for the Disabled has meant that we understand their core values as a business, meaning mutual trust has developed, another key factor required in order to create the best results for our clients.”

Dogs for the Disabled communications manager, Sarah Watson, who attended Jigsaw CCS’s own breakfast, explained how invaluable the creative breakfast kits are: “We have worked with the team at Jigsaw CCS for over a decade now and they really understand our requirements as a business. Charities often have reduced expenditure, yet quality in the end products cannot be compromised. The Big Dogs Breakfast is a fantastic fundraising initiative that is becoming more popular every year and it proves that direct mail, which is currently enjoying a resurgence in popularity, doesn’t always have to be just about sales and promotion, but can used in more creative ways too.”

Dogs for the Disabled is a life transforming charity, creating exceptional partnerships between people living with disability and specially trained assistance dogs. Through practical assistance a dog can offer freedom and independence to children and adults with physical disabilities and children with autism.

 

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Uncategorised

Squaring the Data Governance circle

Janani Dumbleton (pictured) discusses the importance of data quality.Janani Dumbleton

More and more organisations are starting to understand how critical quality data is in achieving their strategic objectives, not to mention ensuring customer satisfaction. Accurate, complete data that is consistent with legal requirements and business rules can have a profound impact on a business’ long-term success.

However, while there is a growing consensus about the importance of quality data, the understanding of how to achieve it still lags behind – with organisations often focusing on short term fixes or projects to bring their data ‘up to scratch’, but then failing to follow this up with appropriate governance to maintain that new found quality. This makes it only a matter of time before another data quality drive is needed.

Data governance, the process of planning, monitoring and enforcing the management of data assets, is a key component of long-term data quality. It ensures that data is captured accurately and that this accuracy is maintained, no matter how long it is stored for, to avoid the expense of repeated data quality initiatives.

So why are so many organisations still shying away from a proper data governance structure when it makes such obvious business sense?

It all comes down to responsibility – without a single responsible person (or department) driving for a proper governance programme, it will invariably flounder. While some organisations are starting to create Data Quality roles and departments, there are few with a similar set up for Data Governance, and without this structure to report and feed back into, those responsible for data quality will frequently be cast in the role of fire fighter.

What is a data governance framework?

While there is no one size fits all approach, there are certain elements of a data governance framework that can be applied across the board.

1) A robust policy stating that your company requires proper data governance is integral in achieving the wider support needed for any initiative on a long-term basis.

2) Just as with any successful data quality programme, it is essential to have clearly defined and documented processes in place – setting out how things such as data quality reporting and data quality issue management should be handled.

3) As mentioned earlier, responsibility is key. Defining who is responsible for data (governance and quality) is at the corner stone of any data improvement.

How do you implement a successful data governance programme?

1) Analyse. This means:

  • Data profiling: This process of gathering and examining information about existing data is often viewed as a pure data quality activity, when shared with those responsible for the data this can give advanced business expertise and insight to the results – bringing wider benefits to the organisation as a whole.
  • Reviewing and approving data definitions: To truly understand and manage your data it must be defined (for example, in a data dictionary or glossary, and then held where it is readily accessible by the users.

2) Improve. This means:

  • Collaborating: A lack of collaboration between IT and the wider organisation will prevent you from getting off the starting blocks all together. Take time to ensure you all understand the objectives, are in agreement as to how to achieve them, and, crucially – who is responsible for what.
  • Reviewing and approving business rules for data cleansing: After undertaking your analysis you will need to garner input from your stakeholders to agree the rules by which the data will be cleansed. It’s also useful to include these data cleansing rules in your data glossary for ease of future reference.
  • Master Data Management: Making sure that you are highly focused on how your Master Data Management is deployed is essential. That means make sure the processes, governance, policies, standards used are well defined and communicated.

3) Take control. This means:

  • Defining data quality rules: This pro-active process will enable you to report on the status of your data quality at any point in time – not only serving as a monitoring system, but also providing an early warning of any potential issues (before they get too big – and expensive!)
  • Data quality reporting: Only after data quality rules are defined will you be able to instigate a process for reporting on how the data measures up against those rules.
  • Monitoring and acting on data quality reports: Here is where the chain comes back full circle to the initial establishment of a policy on data governance. With this, and the associated processes, in place you can take steps to ensure that those that need to take the necessary action, do so.

Taking these steps, and embedding them within your organisation will help to ensure that data quality and governance become entwined in a symbiotic relationship. This will help to deliver long-term benefits for the organisation as a whole, and help you to capitalise on the benefits that data quality can bring in a sustainable manner.

Janani Dumbleton is principal consultant, Data Quality Propositions, Thought Leadership at Experian Data Quality UK.

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Asia-Pacific Australia In the News

Australia: finalists for young marketer and creative competitions line up

Australia’s Association for Data-driven Marketing and Advertising (ADMA) and sponsor Telstra have announced the finalists of the 2014 ADMA Young Creative and Young Marketer of the Year competitions (YMOTY/YCOTY).

Young Marketer of the Year is judged based on career achievements to date and Young Creative of the Year entrants are called upon to develop an integrated campaign concept for 2015 that showcases their creative abilities. Young Marketer is judged by branch committees and ADMA board members while Young Creative is judged by eight of the country’s top agency creatives in Sydney and Melbourne.

The ADMA Young Creative of the Year finalists are:

  • Tara Mckenty, creative director, Google APAC, for ‘Make your own luck’
  • Sal Cavallaro, art director, 303Lowe Sydney, for ‘An Eye into NY’
  • Brendan Graham, copywriter and strategist, Soap Creative, for ‘Under 30 invite’
  • Scott Nolan, senior art director, Drifter, for ‘Flirt with your future’
  • Elliott White, junior copywriter, JWT, for ‘Launch brand you.’

The ADMA Young Marketer of the Year finalists are:

  • Sue Kim, product marketing specialist, Adobe
  • Richard Schmid, advertising manager, Dick Smith
  • Lucas Black-Dendle, strategic planner, Whybin\TBWA Group Sydney
  • Allister Hercus, social media strategist, MEC
  • Penny Richardson, head of customer marketing, Foxtel.

ADMA CEO, Jodie Sangster, said: “Australia has incredible young marketing, advertising and creative talent and ADMA believes strongly in supporting their efforts on the national stage. These competitions honour young individuals who have already made significant contributions to their fields and have demonstrated leadership ability or exceptional creativity at a young age.”

Nicholas Adams, Director of CRM, Loyalty and Digital Marketing, Telstra, added: “Telstra is delighted to continue sponsoring the ADMA Young Marketer and Young Creative competitions.

“We are proud to be in partnership with ADMA to support and nurture the marketing, advertising and creative stars of tomorrow.”

For their prize, ADMA will fly the winner of each competition to New York City in 2015 to meet with senior staff at leading brands like Google and to visit top agencies including R/GA, OgilvyOne Worldwide and Anomaly.

The overall winners will be announced next Thursday, October 30, at ADMA’s Australian Creativity and Effectiveness Awards (AC&E Awards) at The Star, Pyrmont. The winning creative campaign will be rolled out nationally as a call to entry for the 2015 ADMA Young Marketer and Young Creative competitions.

The ADMA Young Marketer and Young Creative of the Year awards, now in their third year under a rebranded ADMA, were established by ADMA to recognise individuals under 30 who have made a significant contribution to the industry.

Telstra joined with ADMA three years ago to sponsor these annual awards and help build and support the 30Below community. ADMA also thanks The Brand Agency for their help in producing the 2014 call to entry, ‘see where it can take you,’ created by their Art Director, 2013 Young Creative of the Year, Tony Simmons.

 

 

Categories
In the News UK

Interesting work contributes most to career satisfaction, marketers say

An interesting day-to-day workload is most important to achieving job satisfaction, a survey of marketers shows.

The Robert Walters Career Lifestyle Survey also reveals that marketers tend to move jobs on a more regular basis, posing difficult questions for employers around the issue of talent retention. 65% start looking for a new role within three years of starting a job – the highest of any profession, and considerably more than in IT (52%), HR (42%) or financial services (36%).

Overall, 70% of marketers say that an interesting workload is ‘very important’ to job satisfaction, well ahead of pay & benefits (52%) or status and responsibility (38%). The vast majority – 93% – feel their input has a direct effect on the success of the business, the highest of any profession.

Balanced lifestyle

On average, marketers also enjoy a better work-life balance than other professionals. While more than nine in ten clock up at least 40 working hours per week, only a fifth put in over 50 hours a week – a relatively low figure compared to financial services (46%), sales (45%) and legal (42%), at the end they all read the tips from https://www.thriveglobal.com/stories/44180-how-to-pursue-your-dream-job on how to get their dream job that wouldn’t stress their life out.

Furthermore, only a minority in the profession regularly work overtime (17%) or at weekends (19%). By contrast, more than 40% of those in sales, projects, HR and procurement & supply chain routinely work overtime over most days of the week.

Tim Gilbert (pictured), director of marketing recruitment at Robert Walters, said: “A strong marketing function is crucial to the wider success of the business, yet current market conditions mean that employers are competing more fiercely to recruit talented marketing professionals in the right numbers. Tim Gilbert_thumbCOL

“While moving jobs to achieve career progression is viewed as commonplace in the industry, there are still steps that employers can take to attract and retain talented marketers. The survey tells us that exposure to interesting or challenging work, for instance, is vital to giving staff the chance to fulfil their ambitions.

“Moreover, a fluid jobs market can present as many opportunities as threats, giving employers the chance to recruit seasoned marketers who offer experience across a range of sectors and skills. Our advice is to identify existing skills gaps and create job opportunities that will appeal to those seeking to move up the career ladder.”

Categories
UK

Making social media customer service skills a priority will bring rewards

Klaas van der Leest (pictured) explains how making agent skills a top priority reaps dividends when it comes to social media customer service.

The rise of social media networking sites like Facebook, Instagram and Twitter is turning customer service on its head, changing how, where and to whom people look for help when buying new products and services.  In an instant, consumer views, good and bad, are visible and searchable in real-time and around the world in cyber-space.  This shift in consumer behaviour and the higher expectations of immediate interaction and customer service that go with it present major challenges, and opportunities, for organisations looking to succeed in the social world.Intelecom - Klaas van der Leest (WEB)

Nowhere is this more prevalent than in the contact centre where juggling a wealth of communication channels including, phone, email, SMS, chat and social media while engaging with customers in a meaningful way is now the norm.  Get it wrong and the implications are potentially disastrous for corporate reputation.  Get it right and customers will buy more, more often and become the biggest brand advocates – at less cost to the organisation.

The big question is how and where to start?  Quite simply, the answer is right in front of you, in the very engine of your contact centre – your agents.  Use the following questions to assess progress on the road to successful social customer service:

1. Who should be assigned to social service enquiries?

Strange though it may seem, it’s not necessarily the younger ‘Facebook Generation’ who is best placed to handle social media enquiries.  First consider the most experienced agents with excellent interpersonal skills and expertise in handling complex or difficult customer service situations.  Technology can be taught quickly and in a fun atmosphere – experience takes much longer, also remember that you can provide your information at customercaretoll.com, this way your customers can reach you through their website whenever they have a problem.

2. What’s the best way to train social service agents?

Let agents loose on all channels so they really understand how social networking works. Those agents who don’t use social media personally may need extra help but it does not take long to learn once they start to enjoy using the new channels.

To build agent confidence it might need several training sessions including role-play. However, contact centre trainers and agents are skilled in this style of knowledge transfer and experienced people will soon be up to speed with social media.

Establishing a brand “voice” which might be “business like” or “casual and friendly” is an important step on the road to social service success.  Staying consistent and adhering to the agreed style helps to maintain quality and brand image.  Where possible it is also good practice to complete an interaction on the same channel, although some customers do like to switch between channels and this is where a flexible Contact Centre as a Service (CCaaS) solution can help.

3. What are the benefits of skill based routing?

Today’s clever technology means there is no excuse for not having the right agents in the right place at the right time.  Skill based routing ensures callers are greeted by the agent with the best skills (e.g. be it product knowledge, languages spoken or by campaign type), in the shortest time possible therefore increasing the chances of first contact resolution.

In addition to vastly enhancing the overall customer experience, skill based routing yields significant benefits in terms of time savings and efficiency.  It does not matter where in the world agents are located because it is possible to use different numbers for different products or special routing for VIP customers or brand advocates to deliver a faster, highly personalised service.

4. How can CCaaS help?

Companies looking to step up their use of social media and social support whether building a new contact centre or planning to update their current infrastructure should start by thinking cloud.  A cloud-based infrastructure combines the benefits of a traditional on-premise solution with the increased flexibility, reliability and, last but not least, cost efficient Pay-As-You-Go pricing provided by the latest CCaaS solutions.  Multichannel capabilities allow agents to respond to voice, email, social media, Chat, SMS and Web “call me” requests all within the same application, leading to faster response times, exceptional customer care and reduced costs.    Scalability is also critical and CCaaS allows organisations to take a low risk approach, starting small with the ability to conduct a “real world test” without the need to update and invest CAPEX into existing telephony technology.

5. What happens if your brand starts to trend on social media?

As more customers use social media to interact with companies the higher the chance a brand will start to trend online. Trending can be positive or negative and calls for a dynamic approach to customer service.  The easiest way to deal with a surge in social media activity is to switch voice agents to social channels.  Better still – develop a team of ‘super’ agents who are tasked with scouting social media networking sites and jumping in to help customers with a problem.  An immediate solution to a problem isn’t always needed but a quick acknowledgement of a customer’s complaint is all that’s required to stem the flow of potential brand damage.

Increasing the number of ‘likes’ and giving the brand a voice via blog posts and forum comments that are easily searchable by other customers, are just some other ways of confidently tackling negative social media trending.

Delivering excellent service via social media and customer loyalty is the reward. Happy customers and greater opportunities to cross-and-upsell ultimately boost the all-important bottom line.  The principles of excellent customer service remain the same whatever the contact centre channel.

Klaas van der Leest is managing director, Intelecom UK.